Q&A Business Meeting

 

  1. What are the purposes of a business meeting?

Start with the definition.  A meeting is abusiness activitywhere selected people gather todiscuss matters of the organization and reach decisions jointly, which requires team effort.The purpose of a business meeting is mainly to make decisions, but it also serves other purposes. The objectives or purposes or importance of meetings are discussed below-

  • Making decisions

The most important aim of any meeting is to make decisions on some issues. The decision is taken on a general agreement and usually it is better to take decisions on routine and non-routine business affairs.

  • Exchanging Information

Meetings provide new information and insight about various situations of the organization to the audience.

  • Conveying Organizational Vision, Mission, and Operational Plans

Meetings are called to introduce the organizational vision, mission, and operational plans to the new staff. The head of the organization held these meetings so that the new staffs are acquainted to the vision, mission, and operational plans of the organization.

  • Announcing Changes

Another purpose of arranging a meeting is to announce the changes brought by the organization’s policy, mission, vision, plan, etc. before the audience. In this meeting, the causes, benefits, and ground of such changes will be explained so that the audience will understand and accept the changes.

  • Negotiation

Meeting is also called for making negotiations with conflicting parties through fruitful discussion. Both of the conflicting parties will sit in a meeting together to reach an agreement so that organizational activities will continue again smoothly.

  • Resolving conflict

Conflict is most common in large organization, whether it would be a healthy one which helps in increasing productivity or an unhealthy one. However, an unhealthy conflict must be resolved immediately. Meetings will help the conflicting parties to reach a common understanding and thus resolving or minimizing the conflict.

  • Solving Problems

Providing solutions to organizational problems is also an important purpose of meetings. Problems that are critical and requires the opinions of the organization members of a board must be solved by calling a meeting.

  • Reviewing and Informing Progress

Meeting is also called to review and inform the progress of any project, plan, and activity and so on. These meetings are held so that the members will be able to know the present status of the projects and input their opinions to improve.

  • Celebrating success

Meetings are often called to celebrate the success of the organization, completion of a project, achievement of any award, etc. It increases the organizational harmony and motivates employees to work united to achieve more.

  • Interaction with External Stakeholders

Every organization is to work with different parties of the society and it must build a long term harmonious relationship with them. Meetings are called to exchange information and to share experience with different stakeholders of an organization so that their interaction with the firm is increased.

  1. What are the types of meeting?

Meetings come in different types, some of them are:

  1. Decision-making meetings

Decision-making meetings are all about making decisions.A decision is to be made on a certain issue, such as a deadline for a project. When there’s clear consensus on the meeting’s purpose before the meeting, it’s easier to focus on the decision-making during the meeting.

  1. Innovation meetings

In innovation meetings, all participants are urged to think outside the box, brainstorming and sharing ideas. For innovation meetings to make sense, all participants should be innovating together. Usually, to get the participants to be creative, the meeting is held outside, or there will be creative tasks before the meeting.

  1. Information sharing meetings

Information sharing meetings are about giving information to attendees about a specific issue or sharing information. This type of meeting is usually educational, such as seminars and panel debates.

  1. Status update meetings

Status update meetings are all about sharing project updates and keeping your team on top of decisions in your organization.To hold successful status update meetings, you need to recognize that this meeting is all about sharing information before the meeting. Update participants about the issue before the meeting and remind them what outcomes you want for a particular project.

  1. Team building meetings

Team building meetings help your team to work with each other better.Team building meetings can include anything from discussions to games and motivational speakers.

  1. Organizational Meetings

Usually very soon after each election, a meeting may be necessary to establish the procedures concerning conduct of council meetings. Local practices may vary, but generally the meeting should establish: regular dates, times, and locations for routine council meetings; rules of procedure for conducting business at meetings (Robert’s Rules, etc.); and assignment of council member duties (i.e., mayor pro tempore, committee chairpersons, etc.).

  1. Regular Meetings

This is the official, final public action meeting. It is the only meeting where the council may adopt ordinances or regulations. One very important feature of the regular meeting is the public forum aspect. The regular meeting generally includes at least a citizen comment period and often incorporates a formal public hearing on one or more subjects. While allowing public comment to some degree, the regular meeting always allows the public an opportunity to hear the council discussion on each subject.

  1. Special or Emergency Meetings

Emergencies and special situations may require convening a special meeting often with little, if any, advance notice. Examples of special meeting items include, but are not limited to: emergency ordinances, unexpected matters requiring official action before the next regularly 57 scheduled meeting, emergency equipment replacement, financial problems, and health and safety emergencies. While the occasional need for such meetings cannot be denied, the term “emergency” should be used very carefully to avoid abuse of the special meeting.

  1. Continued Meetings

A meeting that is continued from the previous meeting.

  1. Closed Sessions

This is a session that includes only the board members. This meeting requires secrecy in discussing matters. Typical topic areas for closed (in-camera) meetings include the security of the property of the organization, the disclosure of intimate, personal or financial details in respect to a person, the acquisition or disposition of property, decisions with respect to negotiations with employees, and litigation affecting the organization.

  1. What makes a good meeting?
  • The meeting must have a clear purpose and should stick to the agenda. A meeting, like any business event, succeeds when it is preceded by planning, characterized by focus, governed by structure, and controlled by a budget.
  • The meeting must start and end on time.Short meetings free people to work on the essential activities that represent the core of their jobs. In contrast, long meetings prevent people from working on critical tasks such as planning, communicating, and learning.
  • Good participantswhich are properly prepared. Unprepared participants will spend their time in the meeting preparing for the meeting.
  • A good leader that understands the purpose of the meeting, makes sure that all participants understand this purpose, helps keep the discussion on track, works with participants to carry out the business of the meeting in the time allotted, and tries to ensure that everyone is involved appropriately in discussions.
  • Minutes must be taken. It is better to spend a little time preparing for solutions than to spend a lot of time fixing problems.
  • Effective meetings require sharing control and making commitments.
  1. What are the characteristics of a successful business meeting?

The following ten ingredients characterize an effective meeting:

  • Clarity of mandate, purpose, issues, and process.
  • Participation protocol and etiquette: Only one person speaks at a time. Interruptions (verbal or non-verbal) are kept to the necessary minimum. A courteous, civilized and respectful tone is maintained. Discussions are focused on issues, not personalities.
  • Productivity and forward movement: Discussion progresses along a pre-defined agenda, in an efficient and timely manner. For the sake of follow-up, good minutes are taken.
  • Flexibility and room for creative thinking: Meeting structures (agendas and rules) are used in a flexible manner, to accommodate and promote creativity and open discussion rather than stifle them.
  • Quality: Informed and in-depth discussions take place, leading to meaningful outcomes and thoughtful decisions.
  • Balance and inclusion: All members are given an equal opportunity to participate. Dominated discussions are avoided.
  • Openness and Collaboration: Listening takes place, and members work together towards a common goal; Members are open to changing their views based on the discussion; Debates are “personality-neutral”: hard on the issues, soft on the people.
  • Shared responsibility: Everyone (and not only the leader) takes responsibility for the success of the process; Finger pointing is minimized; Promises are kept and assigned tasks are completed.
  • Variety and a light Touch: The meeting’s pace and activities are varied, to make it more engaging, interesting, and enticing to attend. A light touch is introduced when appropriate: “Take yourself lightly and your work seriously”.
  • Logistical support: Logistical details are managed proactively and professionally, to allow for an optimal use of time at the meeting.

Sources:

http://bizcommunicationcoach.com/what-is-business-meeting-purposes-of-business-meeting/

https://www.getminute.com/types-of-meetings/

http://www.mdmunicipal.org/DocumentCenter/Home/View/267

http://dianagabriel.com/10-characteristics-of-effective-meetings/

https://www.sqa.org.uk/e-learning/ProjTeam01CD/page_10.htm

https://www2.viu.ca/senate/docs/2013ROBERTSRULESDEMYSTIFIED.pdf

 

Name:

AnnisaNadyastiti (11614383)

AnggianaYuanita F. (11614238)

Febriametra Olga Y. (14614110)

FeilinaAyuAnanda  (14614143)

Katrina Desiree J.( 15614800)

Class: 3SA01

IVOVASI PRODUK: Kewirausahaan

Nama: Anggiana Yuanita Fardhani

NPM: 11614238

Kelas: 2SA01

Matkul: Kewirausahaan

 

INOVASI PRODUK

 

  1. Charger Tenaga Surya

Jika saya akan membuat produk terbaru saya akan membuat charger tenaga surya. Sering kita temukan bila kita berada di tempat kerja, kafe, dll, tidak mempunyai  banyak steker sehingga kita bingung mau meng-charge hp dimana dan harus menunggu giliran. Charger Tenaga Surya ini bisa menghemat listrik pada siang hari dan peduli lingkungan, dengan hanya menempelkannya pada kaca dengan menghadap ke matahari handphone anda akan ke-charge. Jadi anda tidak perlu repot untuk men-charge power bank anda semalaman dan belum tentu juga anda mengingat untuk membawa power bank tersebut.

 

  1. Kursi Sekaligus Tangga Kecil

Tidak perlu takul lagi tangga kecil anda hilang karena  di pinjam orang-orang, karena orang lain tidak akan tahu bahwa kursi anda bisa menjadi tangga. Kursi ini terbuat dari besi bisa anda ubah menjadi tangga dan sebaliknya. Lebih praktis bisa untuk duduk , tangga bisa dipakai dalam keadaan khususya darurat.

  1. Aplikasi jasa pembayaran kartu kredit.

Memang jasa pembayaran ini sudah banyak di website-website lain. Tapi saya melihat belum ada aplikasi untuk ini yang lebih memudahkan anda. Jika anda ingin membeli barang di ebay, amazon, apapun itu dengan pembayaran kartu kredit anda bisa memakai jasa ini. Tidak perlu lagi takut tertipu karena berbentuk apikasi  bisa anda download di playstore, fee nya akan saya buat lebih murah, bila tempat lain fee nya 10% dari harga total, jasa saya hanya 5% dari harga total.

Caranya:

  1. Download aplikasinya Jasa Pembayaran CC
  2. Anda sign up dengan menggunakan email
  3. Anda klik order
  4. Terdapat kolom nama, link produk dari website dan kolom harga. Anda cantumkan harganya biar computer bisa langsung menghitung total harga + fee.
  5. Bila sudah di proses, dan anda tinggal mentransfer ke bank yang telah kami sediakan tentunya ada banyak pilihan bank, bisa juga anda membayar melewati doku wallet ataupun membayar di alfamart.

Gagasan Usaha: Kewirausahaan

Gagasan Usaha

  1. Pilih 10 (sepuluh) dari sekian banyak gagasan usaha dan produk yang telah Anda Identifikasi!
  2. Kesepuluh gagasan yang anda pilih tersebut adalah gagasan usaha yang dirioritaskan berdasarkan pertimbangan-pertimbangan lingkungan eksternal, misalnya: potensi pasar (lokal, nasional, dan global), ketersediaan bahan baku, ketersediaan teknologi dan tenaga kerja, kebijakan pemerintah, dan sebagainya.

 

JENIS KEBUTUHAN PRODUK (BARANG & JASA) YG FUNGSIONAL HASIL YG DIPEROLEH
FISIK Lapangan Futsal

Rumah Makan

Lapangan Parkir Mobil

 

MANUSIA YG MEMILIKI JASMANI:

SEHAT

SEGAR

KUAT

AMAN

MENTAL – RASIONAL Bimbel

Warnet

Rental Game

MANUSIA RASIONAL:

BERPENGETAHUAN

OBJEKTIF

NETRAL

KRITIS

PSIKO – SOSIAL Café

Kredit Barang

MANUSIA SOSIAL:

BERSTATUS

POPULER

PSIKO – PERSONAL Asuransi MANUSIA:

BERKEPRIBADIAN

SPIRITUAL Penasihat

Training Motivation

MANUSIA YG :

BERPRIKEMANUSIAAN

RELIGIUS

ARIF-BIJAKSANA

 

  1. Kemudian tuliskan kesepuluh jenis gagasan tersebut beserta pertimbangan-pertimbangan memilih usaha tersebut!

 

No. Gagasan Usaha Alasan
1. Lapangan Futsal Karena jaman sekarang banyak kaum muda yang sangat tertarik dengan olahraga futsal disamping membuat sehat juga bisa membuat suasana menjadi tenang.
2.

 

Lapangan Parkir Mobil Jaman sekarang banyak orang yang memiliki mobil tetapi tidak mempunyai tempat parkir atau karena lahan parkir sedikit, sehingga di lihat dari segi pasar akan sangat menguntungkan.
3. Bimbel Dengan semakin berkembangnya jaman peserta didik diharuskan menguasai pelajaran yang ada di sekolah sehingga Bimbel bisa dijadikan sebuah solusi untuk peserta didik sehingga bisa menguasai pelajaran di sekolah.
4. Kredit Barang Dengan adanya tempat kredit diharapkan masyarakat bisa memperoleh barang dengan mudah tanpa harus meminjam uang kesana kesini sehingga dengan melihat jaman sekarang usaha ini dapat menguntungkan karena banyak orang yang tertarik memiliki barang dengan kredit.
5. Training Motivation Usaha ini bisa memberikan masukan, saran kepada orang lain untuk bisa menjadi lebih baik lagi selain keuntungan materi yang di dapat juga bisa bermanfaat kepada orang lain.

 

 

  1. Lanjutkan dengan melakukan analisis lanjutan melalui pembobotan. Setidaknya pilih 3 (tiga) dari 10 (sepuluh) gagasan usaha.
  1. Untuk memilih ketiga gagasan usaha tersebut, di bawah ini disediakan matriks. Pengajar menyampaikan bahwa mahasiswa cukup memberi bobot penilaian sesuai dengan pertimbangan-pertimbangan yang telah ditetapkan. Berikut ini adalah keterangan bobot dari tabel:

1= Tidak mendukung                        3 = Cukup mendukung

2= Kurang mendukung          4 = Mendukung           5= Sangat Mendukung

  1. Kemudian totalkan bobot dari masing-masing gagasan, dan pilih tiga gagasan yang memiliki bobot tertinggi.
  1. Pertimbangan yang digunakan adalah pertimbangan internal, seperti: pengetahuan dan keterampilan, ketersediaan sumberdaya (lahan, bangunan, peralatan, dan finansial), serta potensi-potensi lain yang di miliki dan dapat mendukung untuk mewujudkan gagasan.

 

NO Pertimbangan-pertimbangan Bobot masing-masing usaha berdasarkan
LP. Futsal LP. Parkir Bimbel KR. Barang TR. Motiv
1 Modal 3 4 4 3 2
2 Peminat 4 4 3 3 4
3 Lokasi Usaha 4 5 3 3 3
4 Fasilitas 4 4 3 3 3
5 SDM 4 4 3 4 4
Total bobot masing-masing jenis usaha 19 21 18 16 16
Prioritas ü ü

 

Nama: Anggiana Yuanita

NPM: 11614238

Kelas: 2sa01

 

Pulau Tidung

Bagi anda para petualang nusantara yang sedang mapping schedule liburan, dan ternyata memutuskan untuk berwisata ke pulau tidung. Tidak ada salahnya anda mengetahui terlebih dahulu kelebihan dan kekurangan wisata pulau tidung, berikut informasinya:

Kelebihan Wisata Pulau Tidung

  • Biayanya relatif murah
  • Banyak jasa travel yang meyediakan paket wisata, klik disini untuk tips memilih jasa travel ke pulau tidung
  • Lautnya masih asri dan biru (Karangnya bagus, ikan-ikannya berwarna warni)
  • Harga makanan dan jajanan yang murah
  • Banyak ikannya, sangat cocok bagi anda yang punya hobi mancing. Sangat direkomendasikan untuk anda yang ingin wisata ke sana untuk membawa pancingan. Dan jika anda yang cukup bermodal anda bisa menyewa perahu nelayan disana dari yang kecil hingga sedang dengan biaya sekitar 250.000-500.000/perahu. Biasanya harga tersebut akan anda dapatkan jika anda ingin memancing tengah malam di tengah laut. Untuk berapa jam lamanya, pada dasarnya tergantung anda menyediakan kopi/atau makanan untuk nelayan yang menemani anda dikapal
  • Dan masih banyak lagi lainnya

Kekurangan Wisata Pulau Tidung

  • Harus rela melawati daerah yang bau untuk pergi kesana, karena belum punya dermaga khusus untuk ke pulau tidung, berdoa saja semoga gubernur Jokowi atau gubernur DKI Jakarta lainnya ada yang peduli dengan pulau tidung
  • Anda harus rela memarkirkan kendaraaan anda di muara angke yang sangat bau amis, dengan biaya ongkos parkir oleh petugas disana yaitu Rp 50.000/mobil pada tahun 2013 akhir, dan mudah-mudahan tidak naik ditahun berikutknya
  • Anda akan cukup was-was pada saat menuju kepulau tidung, woww sereemm..!! karena dari muara angke ke pulai tidung anda hanya bisa menggunakan perahu nelayan, yang notabanenya perahunya ala kadarnya, tidak bisa jalan cepat, goyang jika di hantam ombak besar, dan umur perahunya cukup tua. Mudah-mudahan kedepanya akan ada transportasi kapal laut yang memadai dan aman seperti di pelabuhan merak.
  • Karena tempat wisata Pulau yang baru di kelola sekitar 3 tahunan, sehingga masih banyak kekurangan disana-sini, seperti fasilitas, akses, dan wahana hiburan yang masih belum variatif. Air juga menjadi kendala di Pulau Tidung, bukan volumenya melainkan rasanya yang Payau dan sedikit berlendir.

Cara mengatasinya:

Untuk menangani masalah ini kita harus berperan aktif, mulai dari pemerintah dan masyarakatnya dengan menjaga kondisi lingkungan dan membuat peraturan yang harus dipatuhi berdasarkan sanksi-sanksi yang sudah ditetapkan agar lingkungan dan kondisi di Pulau Tidung maupun Pulau Seribu tetap terjaga.

Softskill: KFC Logo

kfc-logo

 

 

Hello everyone, now I’m going to discuss about the meaning of the logo owned by famous fried chicken restaurant in the world that is Kentucky Fried Chicken (KFC). Maybe we ask who the bearded male figure in the KFC logo. Actually, he was a Colonel Colonel Sanders, KFC original recipe inventor. Colonel Sanders, a pioneer in the fast-food restaurant became a symbol of the entrepreneurial spirit. And certainly we asked why they wear red for the background, and there are black and white? Meaning of the red color in the logo is opinionated, dynamic and confident. The red color easily attract attention and lust. Many of food businesses using dominant color red because it is believed to increase the appetite of buyers, look at the color of pizza hut, McD is also red. Black means authoritative, disipin and strong-willed. Black symbolizes elegance (Elegance), Prosperity (Wealth) and sophistication, shows that the firm, elegant, and exclusive.And then white, color holy and clean, natural. White can be combined with any color.

Softskill Penulisan Bahasa Iklan: SCRIPT YourZone Energy Drink

Nama : Anggiana Yuanita Fardhani

NPM : 11614238

Kelas : 1SA06

Off Screen:

Director: DelsyAnditaGouw

Assistant Director: PipinAnjarsari

Cameraman: Katrina Desiree

On Screen:

Student 1: Tiara Andita

Student 2: AnggianaYuanita

Student 3: NisrinaAyuLatifa

Professor: Muhammad Fadhil

On a hot, tiring school day..

(The students are sitting on their desks. They are bored, tired, and sweaty. All of the students are fanning themselves with pieces of scrap paper.)

Student 1: Oh God, it sure is a hot day guys. Do you feel the heat? Or is it just me?

(Other students nod their heads)

(Professor walks in with books in hand)

Professor: Good afternoon class! Today we’ll be studying mathematics! ”

(Students sigh unbearably. Then the professor starts writing on the whiteboard. Even the professor is sweating, and he soon wipes his sweat off of his face)

Student 2: *thinks aloud* I’m too hot to function. The heat is just unbearable! I’m thirsty, sleepy, and studying math is the LAST thing I want to do!

Student 3: *thinks aloud* If only I could have something to drink. Anything refreshing….

(As if the professor can read their minds, he suddenly stops writing. The students are confused. Then out of nowhere, the professor takes out YourZone Energy Drinks for the class. He then slams one on Student 1’s table)

Professor: DID SOMEBODY SAY THIRTY?

(Students fall from their chairs, over reacting. Student 1 takes the bottle and drinks it. After taking several gulps she starts feeling the energy kicking in. Student 2 and student 3 then take a gulp and join student 1. All the students stand on their chairs and start to dance uncontrollably. Professor joins the dance)

Narrator (Professor dubbing):  *Professor looks into camera and starts moving his mouth, in reality the one speaking is the narrator) YourZone! The energy drink that keeps you moving! Filled with vitamins and electrolytes to fill up your energy. To give a kick to your tiring day!

Professor: Okay that’s enough guys… Back to Mathematics!

(Students all look at each other and sigh deeply)