List of Questions of Job Interview & Illegal Questions

Below is the questions that are commonly asked in the job interview.

LIST OF QUESTIONS

  1. What is your name?
  2. What were your responsibilities?
  3. What did you like or dislike about your previous job?
  4. What were your starting and final levels of compensation?
  5. What is your greatest strength and weakness?
  6. How do you handle stress and pressure?
  7. How do you evaluate success?
  8. What have you done professionally that you succeeded at, but isn’t an experience you’d want to repeat?”
  9. Is it better to be perfect and late, or good and on time?
  10. Can you tell me about this company?
  11. Can you tell me about your relationship with the people around you especially your collegue?
  12. Describe a difficult work situation or project and how you overcame it?
  13. Why did you leave your last job?
  14. Why should we hire you?
  15. Why do you want to work for us?
  16. Do you work better with other people or by yourself?
  17. What are you looking for in terms of career development?
  18. How would you describe the way you work?
  19. What do you expect to get from this job?
  20. What salary do you expect?
  21. Where did you learn that we have a vacancy for this position?

 

Besides the questions above, an employer can not asks some questions like these (usually personal):

LIST OF ILLEGAL QUESTION

  1. Question about age
  • How old are you?
  • When did you graduate high school?
  • What is your date of birth?

Age discrimination is unlawful in any term, condition, or privilege related to employment. If you faced with these questions you can choose not to answer, or answer with the truthful, if vague, “My age is not an issue for my performance in this job.”

  1. Questions about ancestry or nationality

There are few questions that illegal to ask relating to ancestry and race which are pertinent to employment.

  • You have a strong accent. Where are you from?
  • What race do you identify yourself as?

It would be an act of discrimination, if employers based their hiring decisions on someone’s nationality or their ethnicity.Faced with questions such as these, you can refuse to answer, stating simply, “This question does not affect my ability to perform the job.”

  1. Questions About Criminal Record

During an interview, an interviewer can legally ask about any convicted crimes that relate to the job duties. For example, if you are interviewing for a position that requires handling money or merchandise, you can legally be asked if you have ever been convicted of theft. Depending of the type of job you are applying, the employer will usually do a background check. During an interview, you cannot be asked about arrests without convictions, or involvement in any political demonstrations.

You may choose to tell the interviewer simply, “There is nothing in my past which would affect my ability to perform the duties of this job.

  1. Questions About Disability

Under no circumstances is a prospective employer allowed to ask your height, weight, or any details regarding any physical or mental limitations you may have, for example:

  1. Have you ever been treated for mental disability?
  2. Have you experienced any serious illnesses in the past year?
  3. Do you have a visual, speech, or hearing disability?

It is unlawful for an employer to discriminate against a qualified applicant or employee with a disability. No employer should ask about your physical or mental limitations, unless they state it in their job requirements. If you choose to reply, you can state “I am confident that I will be able to handle the requirements of this position.”

Questions About Family Status

An interviewer can’t ask

  • What is your marital status?
  • Are you pregnant?
  • Do you have children?
  • What is your child care situation?
  • Do you intend to have children (or more children)?
  • How much does your spouse earn in a year?

These questions can be too private, discriminative, and it is not relevant to your job requirements. If you choose to answer a question of this kind, a graceful way to answer is to say that you can perform all the duties that the position entails and that you plan to be very dedicated in your work.

  1. Questions About Religion or Belief

A few examples of illegal questions about belief or religion are:

  • What is your religious affiliation?
  • Will you need to observe a religious holiday?

An employer cannot consider religious belief in any employment action, which in this case is hiring. It is rude and discriminative to question other people’s belief or their place of worship. And it is not related to your job or your job requirements. If you encounter such questions, you can reply by saying that your belief will not interrupt your ability to do your job.

 

Book Review : I’ve Got Your Number by Sophie Kinsella

Author: Sophie Kinsella

Published: Dial Press Trade

Pages: 433

Genre: Contemporary, Romance, Comedy

Souce: Purchased from Periplus 

Format: Paperback

Find it on

Goodreads

Amazon

Periplus (Indonesia only)





Summary from Goodreads

I’ve lost it. 😦 The only thing in the world I wasn’t supposed to lose. My engagement ring. It’s been in Magnus’s family for three generations. And now the very same day his parents are coming, I’ve lost it. The very same day! Do not hyperventilate, Poppy. Stay positive 🙂 !! Poppy Wyatt has never felt luckier. She is about to marry her ideal man, Magnus Tavish, but in one afternoon her “happily ever after” begins to fall apart. Not only has she lost her engagement ring in a hotel fire drill but in the panic that follows, her phone is stolen. As she paces shakily around the lobby, she spots an abandoned phone in a trash can. Finders keepers! Now she can leave a number for the hotel to contact her when they find her ring. Perfect! Well, perfect except that the phone’s owner, businessman Sam Roxton, doesn’t agree. He wants his phone back and doesn’t appreciate Poppy reading his messages and wading into his personal life. What ensues is a hilarious and unpredictable turn of events as Poppy and Sam increasingly upend each other’s lives through emails and text messages. As Poppy juggles wedding preparations, mysterious phone calls, and hiding her left hand from Magnus and his parents . . . she soon realizes that she is in for the biggest surprise of her life.”

Rating: 5/5 

https://4.bp.blogspot.com/-yK_DtXaXEDQ/VsK1HCO5i6I/AAAAAAAAAC0/1KWn4cRbaqU/s1600/https://4.bp.blogspot.com/-yK_DtXaXEDQ/VsK1HCO5i6I/AAAAAAAAAC0/1KWn4cRbaqU/s1600/https://4.bp.blogspot.com/-yK_DtXaXEDQ/VsK1HCO5i6I/AAAAAAAAAC0/1KWn4cRbaqU/s1600/https://4.bp.blogspot.com/-yK_DtXaXEDQ/VsK1HCO5i6I/AAAAAAAAAC0/1KWn4cRbaqU/s1600/



OH. MY. GOD



This book has driving me crazy. I LOVED IT!



You know what? Sophie Kinsella is my favorite author all the time because she is a hilarious and engaging  and brilliant author! All of her books are brilliant and very funny. She know how to make the reader laugh out loud while reading her book.



I’ve Got Your Number is one of my favorite besides Confession of a Shopaholic books. I love every character in this novel. Poppy Wyatt, the main character, she is clumsy but hilarious. She lost her engagement ring and her phone in the same day. Then she found a phone in a bin. So she take out the phone and possess it as her own. And her story is begin, that phone led her to an elusive bussinessman Sam Roxton, because turned out she takes his office phone.

Second, Sam Roxton, the male lead in the book, like I said he is a a bussinessman who doesn’t have time to reply messages on his phone. If he reply? He only replies very short message like he didn’t care at all. That’s why he has PA to handle this, but his PA has resigned suddenly. Poppy reads all of his messages and replies them all with “xxx”. Haha. She did that under Sam’s name ( I even laughing while writing this).

My favorite scene?

I think other reviewers will agree with me. My favorite scene when Poppy plays scrabble with her fiancee’s family, Magnus aka Dr. Magnus Tavish. His family is very intellect and educated, he and his father are professor in university. All of his family put oh-so-f*cking-difficult words on scrabble, except Poppy who only knows “Pig”. Hahaha. Coincidentally, Sam texts her, then Poppy asks him to help her and finds difficult word. I don’t remember the word but because of that word, because of Sam helped her to cheat, her fiancee family impress with her. They didn’t know if Poppy is actually intellect too and she won the game. Hahaha.

This book made me ship Poppy and Sam. They are perfect together. Oh I love them both.

You should read it, guys. I highly recommend this. You won’t regret it!

 

NEGOTIATION IN BUSINESS COMMUNICATION SKILL

  1. What is negotiation?

The word ‘negotiation’ was defined by several sources. According to BussinessDictionary.com, negotiation is a bargaining (give and take) process between two or more parties (each with its own aims, needs, and viewpoints) seeking to discover a common ground and reach an agreement to settle a matter of mutual concern or resolve a conflict.

Meanwhile in her website beyondintractability.com, Maiese (2003)defined negotiation asa discussion between two or more disputants who are trying to work out a solution to their problem.

  • This interpersonal or inter-group process can occur at a personal level, as well as at a corporate or international (diplomatic) level. Negotiations typically take place because the parties wish to create something new that neither could do on his or her own, or to resolve a problem or dispute between them.
  • The parties acknowledge that there is some conflict of interest between them and think they can use some form of influence to get a better deal, rather than simply taking what the other side will voluntarily give them.
  • They prefer to search for agreement rather than fight openly, give in, or break off contact.
  • When parties negotiate, they usually expect give and take. While they have interlocking goals that they cannot accomplish independently, they usually do not want or need exactly the same thing.
  • This interdependence can be either win-lose or win-win in nature, and the type of negotiation that is appropriate will vary accordingly. The disputants will either attempt to force the other side to comply with their demands, to modify the opposing position and move toward compromise, or to invent a solution that meets the objectives of all sides. The nature of their interdependence will have a major impact on the nature of their relationship, the way negotiations are conducted, and the outcomes of these negotiations.
  • Mutual adjustment is one of the key causes of the changes that occur during a negotiation. Both parties know that they can influence the other’s outcomes and that the other side can influence theirs. The effective negotiator attempts to understand how people will adjust and readjust their positions during negotiations, based on what the other party does and is expected to do.
  • The parties have to exchange information and make an effort to influence each other. As negotiations evolve, each side proposes changes to the other party’s position and makes changes to its own. This process of give-and-take and making concessions is necessary if a settlement is to be reached. If one party makes several proposals that are rejected, and the other party makes no alternate proposal, the first party may break off negotiations.
  • Parties typically will not want to concede too much if they do not sense that those with whom they are negotiating are willing to compromise.The parties must work toward a solution that takes into account each person’s requirements and hopefully optimizes the outcomes for both. As they try to find their way toward agreement, the parties focus on interests, issues, and positions, and use cooperative and/or competitive processes to come to an agreement.

 

  1. What are the negotiation styles? Explain!

There are 5 types of negotiating styles that are described by Dr. Kenneth W. Thomas and Dr. Ralph H. Kilmann:

  1. Competing (I win – You lose)

This is one of the most used styles in negotiating. This style is primarily concerned with only on their own needs. They often use a variety of tactics, some those tactics are manipulative such as attacks, threats, and other aggressive behavior to achieve their objectives. Their concern for the relationship is low.This style is most effective when results are needed quickly, or you are certain there is no room for negotiation.

  1. Accommodating (I Lose – You Win)
    This style of negotiation is all about the relationship with the other party. Negotiators, who follows this style believes that in order to get what they want, they have to give everything to the other party and maybe they will do the same thing in return. But often, negotiator of this kind, give away too much too soon and tend to neglect their needs in favor of helping the other side get what they want. Examples of this style are when a person knowingly injures another person and willingly offers to pay all medical expenses hoping the injured party does not sue.
  2. Compromising (I Lose / Win Some – You Lose/ Win Some)

This style is common when both of the negotiating parties have a strong relationship and high level of trust. Compromising style is also common when there is a short period of time in making the decision. This style values the relationship and acknowledges that there is a loss but it is better to compromise then completely lose. A compromising style results in both parties getting more or less half of what they originally wanted. This style should not be confused with Collaborating (I win – You win).

  1. Collaborating (I Win – You Win)
    In the Collaborative style, the negotiators are innovators. They recognize that both parties have needs that must be met and focuses on using problem solving methods to find creative solutions and satisfactory agreements. Negotiators with this style, tend to be assertive about their needs and cooperative with the other side. It needs to be recognized that this style of negotiating is somewhat wonderful ideological because in reality it is high on resources and time.
  2. Avoiding (I Lose – You Lose)
    This style can be called as the ‘passive aggressive style’. The user of this style is unassertive and uncooperative. They do not immediately pursue their own concerns or the other parties nor do they ever address the conflict. This style is characterized by sidestepping, postponing, and ignoring the issue or situation. While this is in play, mutual resentment builds and cracks to total breakdown of the relationship may occur. But, this style can be useful when the stakes of a negotiated outcome are not worth the investment of time or the potential for igniting conflict. Moreover, it is effective when avoidance of the situation or issue does not greatly affect the relationship and short term task is not important to either party.

 

  1. Explain the negotiation process!

Steps of the Negotiation Process

The negotiation process can essentially be understood as a four-stage process. The four stages of the negotiation process are preparation, opening, bargaining and closure.

Stage 1: Preparation

Preparation is instrumental to the success of the negotiation process. Being well-prepared generates confidence and gives an edge to the negotiator. Preparation involves the following activities:

(i) Gathering Information: One needs to learn as much as one can about the problem and ascertain what information is needed from the other side. Understanding clearly the issues involved is also needed.

(ii)  Leverage Evaluation: Evaluation of one’s leverage and the other party’s leverage at the outset is important because there may be a number of things one can do to improve one’s leverage or diminish the leverage of the other side.

(iii)  Understand the people involved: It is important to know the people with whom the negotiation is to take place. An understanding of their objectives, roles and the issues likely to be raised by them will facilitate better handling of the situation during the negotiation process.

(iv) Rapport: It is helpful to establish a rapport with the opponent during the early stages, that is, before the bargaining process begins is helpful. This was, one can determine early on how cooperative the opponent is going to be.

(v) Know your objectives: Clarity of objectives is absolutely essential. It needs to be decided in advance how much you are willing to concede to the opponent and what your priorities are. All arguments and justifications should be ready.

(vi) Type of negotiation: Anticipate the type of negotiation expected, that is, ascertain whether it will be highly competitive, cooperative or something unusual; whether the negotiation will be face to face, by fax, through a mediator, or in some other manner.

(vii) Plan: Decide on the negotiation approach and plan accordingly.

Stage 2: Opening Phase

Here the two sides come face to face. Each party tries to make an impression on the other side and influence their thinking at the first opportunity. Psychologically, this phase is important because it sets the tone for the negotiation to a large extent. It involves both negotiating parties presenting their case to each other.

Stage 3: Bargaining Phase

The bargaining phase involves coming closer to the objective you intended to achieve when you started the negotiation. In this phase, the basic strategy is to convince the other side of the appropriateness of your demands and then persuading the other party to concede to those demands. For this, one needs to be logical in one’s approach and frame clearly-thought-out and planned arguments.

Stage 4: Closure Phase

The closing phase of a negotiation represents the opportunity to capitalize on all of the work done in the earlier phases. The research that has been done in the preparation phase, combined with all of the information that has been gained is useful in the closing phase. It also involves the sealing of the agreement in which both parties formalize the agreement in a written contract or letter of intent. Reviewing the negotiation is as important as the negotiation process itself. It teaches lessons on how to achieve a better outcome. Therefore, one should take the time to review each element and find out what went well and what needs to be improved.

  1. What are the characteristics of negotiation?

THERE ARE CHARACTERISTICS IN NEGOTIATION, SUCH AS :

  • CONFRONTATION BETWEEN PLAYERS

The negotiation is presented as an activity of change, a meeting sponsored by the parties. These players can represent their own interests or defend the interests of a group, the role of negotiators in the latter case is much more complex due to the implementation of the mandate and expectations about their behavior on the one hand, and the need for agreement another, depending for that confidence margin were told. This situation generates what is called dual membership.

  • THE CONCEPT OF DIVERGENCE

The meeting between the parties is a voluntary process designed to resolve differences. The voluntary nature of it means that the parties may choose to join or not the process to settle their differences and accept any outcome.

There is always the desire not to agree, but sometimes incurring heavy losses for both sides, precisely to avoid the encounter is promoted because the protagonists depend on a decision that involves them, which a priori is not taken when deliberating, this is because there is a range of views regarding this decision that concerns them.

In this sense, negotiation is a joint exercise of decision-making, generally , we would say that the negotiations preceding a potential conflict precisely intervening to end hostilities.

  • NEGOTIATED ORDER

As for where scoping exercises , we see that negotiation occurs in all kinds of social system contributing to its continuity. In any social system, even in the most repressive, the established order is always a negotiated order in so far as the decision of a party involves the agreement of other parties who have some power over the first. This phenomenon is found in all models of society as a way of permanent connection. Negotiation enables articulate, organize and perpetuate various forms of social interaction, nations negotiate as do governments, employers and trade unions, parents and children.As noted Chalvin, negotiation emerges as one of the last attempts to maintain social connections .

  • MIXED RELATIONS OF MOTIVATION

In the dynamics of the negotiation are involved the concepts of divergence and cooperation. The effort to resolve their differences and reach a decision on the distribution of resources among the parties involved embark on a social relationship in which both together common and divergent interests, where the parties have simultaneously confronted with incentives to cooperate and incentives to compete.

Through negotiation, the parties resolve the dilemma competition – cooperation while maintaining or improving their positions and thereby protecting it from other groups or individuals. They get so keep conflict within acceptable limits, trading in this sense is not a debate, it’s a conversation without order.

Negotiating conflict is playing cooperation, the product of negotiation is formalized in terms of commitment representing roughly calculated result of a series of reciprocal concessions.

  • POWER RELATIONS

Is required in any case of a power relationship between the parties to the negotiations for this result arises. This relationship can be statutory order, the standard hierarchical can say who must negotiate and who is not.

The standard may be charismatic staff, may represent that power in their area (the oldest place). It can be as a phenomenon of competence on the matter. You can also represent someone who is the result of an alliance of interests between the parties.

As noted Chalvin, it is necessary to negotiate when the reasons do not require power, we would say that is not traded on principle, negotiations with a given situation of the parties .

Without any power relationship between the parties one of the parties could take unilaterally imposed obligation to the other. When the power of one is greater than the other negotiation has no reason to be and will be replaced by domination.

  • Interdependence RELATIONSHIP

According to social exchange theory of Thibaut and Kelly, dependency exists when an actor results are determined by interpolation between their behavior and that of others. Based on this principle suggests that negotiation arises from two circumstances :

The scarcity of resources creates competition among those who need the same resources on one side and the other an unequal allocation of itself that creates the need for exchange between the parties the different resources needed by each. This theory has also been studied by BACARACH LAWLER .

Rubbin, summarizes the character of relationships in defining negotiation that negotiation is ultimately the very interdependence of the parties.

  • PROCESS THAT IS IN THE PERCEPTION OF THE STARS

Trading relations between the parties, involving efforts to influence perception and the other party assessment of the situation made ​​by tactics such demands, threats, concessions, promises, in fact each party uses its perceptual abilities to disrupt the opponent’s tactics, while the latter conveys the impression you created. The critical tactical. Is to manipulate the perception of power through tactics such as exaggeration, the boasts and argumentation.

The negotiation about creating a mutually acceptable definition of the relationship of power that will be the most beneficial way possible for each. At the end of the process each party is motivated to comply with mirror image received from the other party.

Each actor, you need two sets of skills to persuade the other hand the direction of boast. On the one hand the need to project or put in the place of another and otherwise pose a situation consistent with self – projected image.

  • PURPOSE ACCURACY AND PERFORMANCE MARGIN

If negotiation is an encounter between the protagonists, the result of confrontation during a deviation observed, requires each party holds a target to attack and leeway to reduce divergences.

It is necessary to have resources for concessions, a situation typical of negotiation is to be tactically prepared. Armed with arguments from the competitive and the cooperative aspect concessions.

  • IS A PROCESS PARAMETERS INVOLVED IN TWO antagonistic

The negotiation is replaced by one side in the existence of cooperation for the sake of the survival of the system. On the other hand in maximizing the goals and interests of each party. This individual desire to maximize the interests and collective desire to achieve an equitable, cooperative aspect involves a conflict of the parameters involved.

In this respect the loyalty and organizational integration are key elements sought to develop consensus ideology by advocating that the survival needs of the negotiation is binding on all the others and that each party has to avoid instability and maximize loyalty for the bargaining power is strong, consistent and durable.

  • Externalized NEGOTIATION OF CONDUCT SOME SEQUENTIAL PATTERNS

The pattern of relations during the negotiation is sequential rather than simultaneous . The whole point is that given sequential assessment exchanges, decision, down to an acceptable result.

  1. Explain the positive & negative effects in negotiation!

Positive :

  • Having more confidence and higher tendencies to plan to use a cooperative strategy
  • Negotiators who are in a positive mood tend to enjoy the interaction more, show less contentious behavior, use less aggressive tactics and more cooperative strategies
  • Negotiators with positive affectivity reached more agreements and tended to honor those agreements more.
  • Increasing satisfaction with achieved outcome and influences one’s desire for future interactions.

negative :

  • Competitive strategies and to cooperate less can reduce joint outcomes.
  • Anger disrupts the process by reducing the level of trust, clouding parties’ judgment, narrowing parties’ focus of attention and changing their central goal from reaching agreement to retaliating against the other side.
  • If the negotiators is angry and pay less attention to the opponents’ interest, it achieves lower joint gains.
  • Because anger makes negotiators more self-centered in their preferences, it increases the likelihood that they will reject profitable offers.

Sources:

http://www.beyondintractability.org/essay/negotiation

http://www.businessdictionary.com/definition/negotiation.html

http://www.managersdoor.com/topic/top-5-have-you-got-a-style-negotiating-style/

https://viaconflict.wordpress.com/2012/12/16/five-negotiation-styles/

http://www.managementstudyhq.com/characteristics-and-steps-of-negotiation-process.html

https://seminarionegociointegral.wordpress.com/2013/09/10/characteristics-of-a-negotiation-situation/

http://academlib.com/3047/management/positive_affect_negotiation

 

 

Why Listening Is Such a Big Challenge for Most People?

Why listening is such a big challenge for most people?

”While some may be impressed with how well you speak, the right people will be impressed with how well you listen,” said Mike Myatt the contributor of Forbes. Nearly every aspect of human life could be improved by better listening —  from family matters to corporate business affairs to international relations. Most of us are terrible listeners. We’re such poor listeners, in fact, that we don’t know how much we’re missing.

It is right that listening is a big challenge for most people. Simply because we always thinking that being heard is more important than hearing. We forget that the first rule in communication is to seek understanding before seeking to be understoond, and remember communication is not a one way street.

There are so many barriers to be a good listening. First, the most common one is, we are trying to impress people. Because we want to impress them, so we talk more and more share opinion and ideas, we forget that we need to stop talking and listen other people ideas. Second, because we know the answer. It means that you think you already know what the speaker wants to say, before they actually finish saying it. You might then impatiently cut them off or try to complete the sentence for them. Third, this is what I think the main problem why listening is hard, you probably don’t listen as effectively as you think you do and you probably don’t know it. (Yes?)

We can be a good listener. When we want to change ourselves to be a good listener, listening is no longer a big challenge for us. As Mike Myatt suggests, “Allow me to leave you with one final thought to reflect on – if you’re ready for advanced listening skills, don’t just listen to those who agree with you, but actively seek out dissenting opinions and thoughts. Listen to those that confront you, challenge you, stretch you, and develop you.”

 

Source:

https://www.forbes.com/sites/mikemyatt/2012/02/09/why-most-leaders-need-to-shut-up-listen/#7fec217a6ef9

How Technology Affects Communication Positively and Negatively

The development  of technology has improved our lifestyle without we realize it. And without we know it, it has made its impact felt on every aspect of life, especially on communication. The impact, of course have a positve and negative sides. Now, I would tell you the impact of popular technology elements such as, emails , telephones, cell phones, etc. on our means of communication. Mobiles and the internet are literally the basic necessities these days. Admit it, we would feel something missing in life, if there were no mobiles or internet.

These are the impact of technology in communiction:
First, thanks to technology, we now have the power to communicate with anybody on the other side of the world.

  1. There is No Barriers. Communication is now easy; in case of situations when you want to convey something urgently to someone, mobiles and emails come in handy.
  2. Strengthened relations.Communication has made it easy to keep in touch with old contacts, and has also helped strengthen relationships. Thanks to social media.
  3. Better solutions. Communication has brought the world closer and promoted exchange of thoughts to find better solutions to any problem.
  4. E-education. Technological elements of communication like video-conferencing has made it possible to give best education to students via expert faculty on the web.
  5. Impact on relations. Finding someone to date was never so easy, thanks to the dating and chatting websites! No one would disagree if I say – Technology is behind the success of long distance relationships. Video chats and social networking sites have played a big role in keeping people in touch.
  6. Last but not least. Technological elements of communication have promoted faster decision-making, and led to the development and progress of the world. Video conferencing has played a considerate role in promoting faster decision-making. Most of the businesses depend on technology for communication.

 

These are the negative impact of technology in communication.

The most negative effect of technology that I feel is the charm of the good old world is missing. The letters, and lengthy face-to-face conversations have gone away, and have been replaced by texting or chatting. And then, the current generation lacks essential interpersonal skills. You know,  a major reason for this tendency is increased frequency of communication through texting and chatting on websites.

  1. It is affected on nonverbal communication. Technological means of communication has also affected nonverbal communication. Lack of face-to-face interaction has reduced the nonverbal grasping power of individuals.
  2. Near yet far. Teenagers nowadays especially are always hooked to the social networking sites. They are more close to online friends, but the gap between parents and kids has increased considerably. The communication is missing, parents are not technology savvy and not used to the communication styles of their kids, and this has increased the generation gap.
  3. Reduced social interactions. Consider the socializing among people. Life has changed a lot, there are no social meetings and get-togethers (the frequency has reduced). People are more bothered about their online life rather than the real social life.
  4. Has led to many addictions. People have literally become addicted to the Internet and cell phones, and this addiction has led to many anxiety disorders. People addicted to the Internet feel lonely and isolated. (Agreed?)
  5. Malicious motives. Many people abuse the social networking sites and communicate to unsuspecting beings pretending someone else. This tendency of people has done more harm than good.

This was all about the impact of communication on technology. As you can see, the impact is both positive and negative. But logically thinking, technology has bettered the communication process and has done negligible harm. It all depends on how we use these means. Use the technological means of communication for sane purposes, and don’t abuse the technology for malicious motives.

 

 

 

 

 

Meeting Invitation: Make A Logo of Company

PT. CIPUTRI PROPERTY

Jl. Margonda Raya No. 100, Pondok Cina, Depok 15324

Phone: (021) 7524381 Fax : (021) 7772823

Website: ciputriproperties.com


20th April 2017

Subject : New Logo Design

To          : Marketing Staff

 

Dear Marketing Staff,

I would like to invite you all to attend the meeting to discuss our new logo which will be held on:

Date                            : 27th April 2017

Place                           : Conference Room

Time                            : 08:00 a.m. – 10:00 a.m.

 

The purpose of this meeting is to talk about the forming of our new logo for our company. Your own opinions and ideas will be really appreciated so I hope all staff can attend this meeting.

Please make sure that you are on time for the meeting.

 

Regards,

 

 

Feilina Ayu Ananda

(Marketing Manager)

 

Meeting Invitation: New Employees

PT. CIPUTRI PROPERTY

Jl. Margonda Raya No. 100, Pondok Cina, Depok 15324

Phone: (021) 7524381 Fax : (021) 7772823

Website: ciputriproperties.com


 

14th April 2017

 

Subject           : Invitation for welcoming new employees

To                    : Marketing and Financial Department

 

Dear Staff,

I would like to advise everyone that we have two new members in our company. Feilina Ayu Ananda and Annisa Nadyastiti will be our new marketing manager and accountant.  Both of them will be joining us effective 1st of May 2017. Please join us at 4 p.m. in the main conference room for some refreshments and light snacks to meet Feilina and Annisa, and welcome them to the company on their first day.

Feilina has fifteen years of work experience, five of which were in a company engaged in the same line of business as ours. She will be responsible for the overall leadership of the marketing section and the marketing staff, and to ensure that all issues regarding our branded marketing communications are handled efficiently. I am very sure that Feilina will be a great asset to our company, and I hope that everyone will give her the needed support in accomplishing her responsibilities.

Annisa has ten years of experience working in an accounting firm. She will be working closely with our financial team and handle the financial issues in our company. I also hope that Annisa can be a valuable member of the team, and that everyone will give the same support as well.

Thanks for joining me in welcoming Feilina and Annisa to our company.

Regards,

Katrina Desiree J.

(General Manager)

Business Meeting Video Analysis

The video is entitled “A Team Meeting”. Quartz Power Group is an energy company that  supplies power to homes across the UK. The Human Resources Departmental managers have just started their weekly team meeting, led by Paul – the Head of HR. In this meeting, the members of the Human Resource Departmentpresent each of their weekly status to the Head of Human Resources (HRD).  Based on our analysis, this can be considered as a good and effective meeting because of the following reasons:

  1. The purpose of the meeting is clear, which is for each section head of HRD to provide status updates. This meeting also works according to procedure. Furthermore, because this is a weekly meeting, all of the participants understand the agenda and are prepared.
  2. The meeting is headed by a Chairman, the head of HRD, who controls the discussions.
  3. The length of time of the meeting is correctly defined by the chairman at the start of the meeting. The chairmanbegins by stating that the meeting should only last for 20 minutes so that they can have time for main items afterwards.
  4. All the members of the team are in attendance. Although one member came in late, our group thinks that the chairman should keep everything on schedule and being late shouldn’t be permitted.Because if the meeting starts on time, many things can be covered, and the meeting will be more efficient.
  5. The chairman controls the meeting by hearing each member’sreports and issues in turn. One person speaks at a time and there are no interruptions.
  6. Each member is given an opportunity to make a contribution to the meeting. When a member of the meeting givesan opinion, the chairmanresponds positively.
  7. The chairman checks if there are any issues or difficulties and then confers with the member what action, if any, should be taken for each problem raised.
  8. Solutions to resolve problems are given a time frame. The chairman limits one member’s task to one week so it will be done effectively.
  9. Alternative solutions are discussed, where required.
  10. At the end of each member’s report and discussion, the chairman would make a review and recap to avoid any misunderstandings and remind the member concerned of his/her next task.
  11. The chairman appears vey open and helpful when discussing issues and concerns of each member. He gives advice and sometimes volunteers to help.
  12. The meeting should be closed formally by the chairman, and he should advise the next meeting date and time.

From the video, we can know that the meeting is a status update meeting. Because the purpose of the meeting is to keep the team updated and be on top of what’s happening in the Department, each member make his/her weekly report and any issues needed  to be discussed and resolved. To summarize, the meeting can be categorized as a successful meeting, because the meeting is organized, the discussions are focused on the issues, the chairman runs the team meeting very well, friendly and informal. After all participants shared their updates, the leader recaps what they are going to do.

 

 

 

 

 

Q&A Business Meeting

 

  1. What are the purposes of a business meeting?

Start with the definition.  A meeting is abusiness activitywhere selected people gather todiscuss matters of the organization and reach decisions jointly, which requires team effort.The purpose of a business meeting is mainly to make decisions, but it also serves other purposes. The objectives or purposes or importance of meetings are discussed below-

  • Making decisions

The most important aim of any meeting is to make decisions on some issues. The decision is taken on a general agreement and usually it is better to take decisions on routine and non-routine business affairs.

  • Exchanging Information

Meetings provide new information and insight about various situations of the organization to the audience.

  • Conveying Organizational Vision, Mission, and Operational Plans

Meetings are called to introduce the organizational vision, mission, and operational plans to the new staff. The head of the organization held these meetings so that the new staffs are acquainted to the vision, mission, and operational plans of the organization.

  • Announcing Changes

Another purpose of arranging a meeting is to announce the changes brought by the organization’s policy, mission, vision, plan, etc. before the audience. In this meeting, the causes, benefits, and ground of such changes will be explained so that the audience will understand and accept the changes.

  • Negotiation

Meeting is also called for making negotiations with conflicting parties through fruitful discussion. Both of the conflicting parties will sit in a meeting together to reach an agreement so that organizational activities will continue again smoothly.

  • Resolving conflict

Conflict is most common in large organization, whether it would be a healthy one which helps in increasing productivity or an unhealthy one. However, an unhealthy conflict must be resolved immediately. Meetings will help the conflicting parties to reach a common understanding and thus resolving or minimizing the conflict.

  • Solving Problems

Providing solutions to organizational problems is also an important purpose of meetings. Problems that are critical and requires the opinions of the organization members of a board must be solved by calling a meeting.

  • Reviewing and Informing Progress

Meeting is also called to review and inform the progress of any project, plan, and activity and so on. These meetings are held so that the members will be able to know the present status of the projects and input their opinions to improve.

  • Celebrating success

Meetings are often called to celebrate the success of the organization, completion of a project, achievement of any award, etc. It increases the organizational harmony and motivates employees to work united to achieve more.

  • Interaction with External Stakeholders

Every organization is to work with different parties of the society and it must build a long term harmonious relationship with them. Meetings are called to exchange information and to share experience with different stakeholders of an organization so that their interaction with the firm is increased.

  1. What are the types of meeting?

Meetings come in different types, some of them are:

  1. Decision-making meetings

Decision-making meetings are all about making decisions.A decision is to be made on a certain issue, such as a deadline for a project. When there’s clear consensus on the meeting’s purpose before the meeting, it’s easier to focus on the decision-making during the meeting.

  1. Innovation meetings

In innovation meetings, all participants are urged to think outside the box, brainstorming and sharing ideas. For innovation meetings to make sense, all participants should be innovating together. Usually, to get the participants to be creative, the meeting is held outside, or there will be creative tasks before the meeting.

  1. Information sharing meetings

Information sharing meetings are about giving information to attendees about a specific issue or sharing information. This type of meeting is usually educational, such as seminars and panel debates.

  1. Status update meetings

Status update meetings are all about sharing project updates and keeping your team on top of decisions in your organization.To hold successful status update meetings, you need to recognize that this meeting is all about sharing information before the meeting. Update participants about the issue before the meeting and remind them what outcomes you want for a particular project.

  1. Team building meetings

Team building meetings help your team to work with each other better.Team building meetings can include anything from discussions to games and motivational speakers.

  1. Organizational Meetings

Usually very soon after each election, a meeting may be necessary to establish the procedures concerning conduct of council meetings. Local practices may vary, but generally the meeting should establish: regular dates, times, and locations for routine council meetings; rules of procedure for conducting business at meetings (Robert’s Rules, etc.); and assignment of council member duties (i.e., mayor pro tempore, committee chairpersons, etc.).

  1. Regular Meetings

This is the official, final public action meeting. It is the only meeting where the council may adopt ordinances or regulations. One very important feature of the regular meeting is the public forum aspect. The regular meeting generally includes at least a citizen comment period and often incorporates a formal public hearing on one or more subjects. While allowing public comment to some degree, the regular meeting always allows the public an opportunity to hear the council discussion on each subject.

  1. Special or Emergency Meetings

Emergencies and special situations may require convening a special meeting often with little, if any, advance notice. Examples of special meeting items include, but are not limited to: emergency ordinances, unexpected matters requiring official action before the next regularly 57 scheduled meeting, emergency equipment replacement, financial problems, and health and safety emergencies. While the occasional need for such meetings cannot be denied, the term “emergency” should be used very carefully to avoid abuse of the special meeting.

  1. Continued Meetings

A meeting that is continued from the previous meeting.

  1. Closed Sessions

This is a session that includes only the board members. This meeting requires secrecy in discussing matters. Typical topic areas for closed (in-camera) meetings include the security of the property of the organization, the disclosure of intimate, personal or financial details in respect to a person, the acquisition or disposition of property, decisions with respect to negotiations with employees, and litigation affecting the organization.

  1. What makes a good meeting?
  • The meeting must have a clear purpose and should stick to the agenda. A meeting, like any business event, succeeds when it is preceded by planning, characterized by focus, governed by structure, and controlled by a budget.
  • The meeting must start and end on time.Short meetings free people to work on the essential activities that represent the core of their jobs. In contrast, long meetings prevent people from working on critical tasks such as planning, communicating, and learning.
  • Good participantswhich are properly prepared. Unprepared participants will spend their time in the meeting preparing for the meeting.
  • A good leader that understands the purpose of the meeting, makes sure that all participants understand this purpose, helps keep the discussion on track, works with participants to carry out the business of the meeting in the time allotted, and tries to ensure that everyone is involved appropriately in discussions.
  • Minutes must be taken. It is better to spend a little time preparing for solutions than to spend a lot of time fixing problems.
  • Effective meetings require sharing control and making commitments.
  1. What are the characteristics of a successful business meeting?

The following ten ingredients characterize an effective meeting:

  • Clarity of mandate, purpose, issues, and process.
  • Participation protocol and etiquette: Only one person speaks at a time. Interruptions (verbal or non-verbal) are kept to the necessary minimum. A courteous, civilized and respectful tone is maintained. Discussions are focused on issues, not personalities.
  • Productivity and forward movement: Discussion progresses along a pre-defined agenda, in an efficient and timely manner. For the sake of follow-up, good minutes are taken.
  • Flexibility and room for creative thinking: Meeting structures (agendas and rules) are used in a flexible manner, to accommodate and promote creativity and open discussion rather than stifle them.
  • Quality: Informed and in-depth discussions take place, leading to meaningful outcomes and thoughtful decisions.
  • Balance and inclusion: All members are given an equal opportunity to participate. Dominated discussions are avoided.
  • Openness and Collaboration: Listening takes place, and members work together towards a common goal; Members are open to changing their views based on the discussion; Debates are “personality-neutral”: hard on the issues, soft on the people.
  • Shared responsibility: Everyone (and not only the leader) takes responsibility for the success of the process; Finger pointing is minimized; Promises are kept and assigned tasks are completed.
  • Variety and a light Touch: The meeting’s pace and activities are varied, to make it more engaging, interesting, and enticing to attend. A light touch is introduced when appropriate: “Take yourself lightly and your work seriously”.
  • Logistical support: Logistical details are managed proactively and professionally, to allow for an optimal use of time at the meeting.

Sources:

http://bizcommunicationcoach.com/what-is-business-meeting-purposes-of-business-meeting/

https://www.getminute.com/types-of-meetings/

http://www.mdmunicipal.org/DocumentCenter/Home/View/267

http://dianagabriel.com/10-characteristics-of-effective-meetings/

https://www.sqa.org.uk/e-learning/ProjTeam01CD/page_10.htm

https://www2.viu.ca/senate/docs/2013ROBERTSRULESDEMYSTIFIED.pdf

 

Name:

AnnisaNadyastiti (11614383)

AnggianaYuanita F. (11614238)

Febriametra Olga Y. (14614110)

FeilinaAyuAnanda  (14614143)

Katrina Desiree J.( 15614800)

Class: 3SA01